Process
Our Permitting and Approval Coordination Process
Permitting and approval coordination in Irving follows a structured process from permit matrix development through regulatory closeout. We treat each approval channel as a schedule-critical activity — not a passive administrative task — and track it against the construction timeline from the first design meeting.
Step
Permit matrix development and agency identification
The first step is identifying every approval required for the specific project at the specific Irving location. For a standard commercial building, that typically includes City of Irving building permit, civil grading and drainage permit, fire suppression permit, and utility service coordination with Oncor. For airport-adjacent sites, we add FAA Part 77 aeronautical study. For projects near I-635 or SH-114, we may add TxDOT driveway permits. We map each approval against the construction schedule so the team knows which approvals are on the critical path.
Step
Submittal packaging and submission timing
We organize submittal packages around City of Irving plan examiner expectations and submission timing that aligns with the design schedule and construction start milestones. A structural permit submission that arrives before the civil grading permit is approved creates a comment from the building department — we sequence submissions to avoid that. For airport-adjacent projects, FAA aeronautical study submissions are coordinated with the structural design phase so height clearance is confirmed before the structural engineer finalizes building height.
Step
Comment response and resubmittal coordination
We manage comment responses as coordinated team deliverables rather than routing them to the design consultant and waiting. Each comment is assigned to the responsible consultant with a response deadline that supports the resubmittal date required to protect the construction start milestone. Comment logs are updated in real time so the owner can see where resubmittals stand against the schedule without asking.
Step
Inspection scheduling and field coordination
Required inspections are identified at the start of the project and mapped against field milestones in the construction schedule. We schedule inspections in advance so they happen at the right field stage rather than as reactive calls when the superintendent realizes a required inspection was missed. For Irving corporate campus projects, that includes coordinating inspection visits around active tenant operations in occupied buildings.
Step
Certificate of occupancy and regulatory closeout
We manage certificate of occupancy documentation as a structured process that begins well before the final inspection. Required documents — fire suppression test reports, elevator certifications, energy code compliance documentation — are tracked and assembled as construction progresses. For Las Colinas corporate tenant projects, we coordinate CO timing with the tenant's commissioning milestones so occupancy readiness and regulatory approval align.
